Excerpt from an email to the board (with an invitation for any chapter member to help) from Mark:
San Luis Valley Trout Unlimited | President’s Duties
- Replies to State Council and National TU correspondence and requests
- Attends quarterly CTU meetings/National TU meetings or delegates a proxy as needed and reports back to the board
- Responds to media requests such as interviews, articles, etc.
- Responsible for getting invoices to the Treasurer, obtaining signatures on checks and sending checks, and ensuring all chapter bills are paid on time
- Keeps board members informed as to requests for chapter assistance, chapter business, etc.
- Accepts donations, insures they are deposited and writes thank you letters
- Plans regular monthly chapter meetings and prepares meeting agendas
- Leads regular monthly chapter meetings, introduces speakers, topics, etc.
- Takes notes at regular monthly chapter meetings and follows up as needed
- Distributes and retains regular monthly chapter meetings attendance sheets
- Plans and directs board meetings and prepares board meeting agendas
- Takes minutes at board meetings, writes and distributes board meeting minutes
- Auction
- Designs and orders Annual Auction posters and flyers
- Designs and orders annual fundraiser Save the Date Postcards, updates/organizes mailing list, prints mailing labels (approximately 350), prepares and mails postcards
- Serves as auction MC and assists as needed
- Serves as liaison between the chapter and other groups and partners. Coordinates volunteer projects between chapter and partner organizations
- Monitors the chapter email account/replies to requests or takes action as needed including following up with new or potential new members
- Obtains and calculates all volunteer hours for the Annual Activity Report for National/works with the Treasurer to complete the required Annual Activity Report
- Responsible for picking up TU mail from Alamosa Post Office and making payments for the annual mailbox rental
- Makes arrangements for the regular monthly meeting room, obtains key, pays rent as required, opens meeting room, ensures meeting space is ready, closes and locks meeting room, returns key as necessary
- Writes Chapter PSAs for meetings, volunteer workdays, events, projects, etc. and distributes them to media sources
- Highway cleanups, planning/organizing/promotion/ obtaining lunch/ obtaining bags from CDOT and notifying CDOT of pickup dates, etc.
In my opinion below are some, but definitely not all, of the duties that might be handled by others:
- Highway cleanups, planning/organizing/promotion/ obtaining lunch/ obtaining bags from CDOT and notifying CDOT of pickup dates, etc.
- Writes Chapter PSAs for meetings, volunteer workdays, events, projects, etc. and distributes them to media sources
- Takes minutes at board meetings, writes and distributes board meeting minutes
- Makes arrangements for the regular monthly meeting room, obtains key, pays rent as required, opens meeting room, ensures meeting space is ready, closes and locks meeting room, returns key as necessary
- Responsible for picking up TU mail from Alamosa Post Office and making payments for the annual mailbox rental
- Serves as liaison between the chapter and other groups and partners. Coordinates volunteer projects between chapter and partner organizations